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Abstractor/Title Agent

Coates is seeking an experienced tech-savvy Abstractor/Title Agent for work in the Syaracuse, NY area.  The successful candidate will be well-versed in digital workflows, online title searches, and proven experience in surface title for right of way acquisition. Local candidates preferred.

Overview of Duties:

  • Determines from county records the current ownership and legal description of land required for a project
  • Searches property records for conveyances, liens and other instruments
  • Plots the legal descriptions, including metes and bounds
  • Compiles complete abstract of title from patent to current date
  • Identifies title defects and reports these to Field Right of Way Supervisor or client’s legal counsel
  • Prepares final report of all records compiled showing title to property and effects of liens and encumbrances on titles
  • Obtains and reviews title information and checks accuracy of legal descriptions against maps

Specialized knowledge/education preferred:

  • Knowledge of land and right of way easement documentation
  • Training conducted by authorized title company
  • Detailed knowledge of researching public courthouse records
  • Ability to compile and prepare chains of title, make abstracts of title with summaries of all matters and instruments of record
  • Analysis of title data and reports
  • Interpret deeds, leases, court actions, probates, other documents impacting property ownership
  • Knowledge and understanding of the legal standards of title for each state in which the Abstractor/Title Specialist is performing ownership research
  • Proficiency in Microsoft Access, Excel, Word and Project or similar software programs in order to generate a variety of project reports in response to specific and varied queries
  • Ability to plot metes and bounds descriptions of property and read a variety of maps, electronic, and paper
  • Knowledge of industry software such as: Sandy Knoll Real Estate Deed Drawing/Plotting, Greenbrier Graphics Net Deed Plotter, Google Earth Pro, and other database/document management systems


Abstractors/Title Specialists are preferred to have training or proven experience in title research, including specialized title training schools, abstract companies, the International Right of Way Association and some universities. They must be able to work independently and make decisions regarding the quality, amount and accuracy of the information they are researching as well as deciding what method is the most efficient and economical to produce the necessary information.


Abstractors/Title Specialists employed by Coates usually have been employed by title companies, county offices or real estate companies. They are required to have several years of experience and pass a test that measures their competence.


Abstractors/Title Specialists must have a highly developed skill in analyzing, interpreting and assimilating complex information from sources ranging from sophisticated electronic systems to handwritten records that date back to the Patent/Sovereignty. They must also be able to adhere to deadlines, travel to remote locations, learn different courthouse systems and maintain detailed records. Women, minorities and veterans are encouraged to apply. Benefits offered. Coates is an EOE.

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