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Right of Way Associate

Coates is seeking an experienced Right of Way Associate for projects located in West Texas. Computer literacy and technical skills are necessary for this fast-paced position. The successful candidate must be highly-motivated with exceptional organizational skills and attention to detail. This is a project-based position supporting one client with many projects concurrently. Position requires advanced computer literacy and being well-versed in database entry and reporting, cloud file sharing applications, and adept at producing accurate deliverables on short notice.

*** Local candidates preferred. No per diem is available. ***

Overview of Duties:

  • Manages the daily tasks of the Record Specialist(s), to include mailouts, document generation, data entry, etc.
  • Reviews easement agreements, damage settlement agreements, access agreements, and other types of acquisition documentation for accuracy before they are mailed
  • Communicates with field representatives, client, surveyors, and other contractors regarding various right of way activities
  • Landowner mailout notifications for various types of surveys or assessments, pre-construction, and construction activities
  • Assists field representatives with contacting landowners over the phone, through mail, and through e-mail to acquire easements and answer questions
  • Ensures field representatives are documenting all contact or attempted contact with landowners via mail, telephone, e-mail, personal visits, etc. into the project database
  • Assimilates contact information and project activities, enters details into project database
  • Reviews legal documents to assure that all have been properly executed and notarized
  • Records legal documents in appropriate county offices
  • Maintains assigned parcel files from beginning to end of project
  • Prepares weekly/monthly acquisition reports for the client

Specialized knowledge/education required:

  • Knowledge of ownership identification standards and deeds
  • Knowledge of a wide variety of online surface ownership resources, such as but not limited to: county assessor sites, county clerk sites, county & city GIS sites, and BLM & GLO sites
  • Knowledge of land and right of way acquisition processes and documentation
  • Intermediate to advanced computer literacy, comfortable operating in a digital documents environment
  • Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorship, guardianship, estates, etc.
  • Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownership, lease payments and terms, and abandonment clauses
  • Ability to upload and download documents to and from Dropbox, Citrix ShareFile, or Microsoft SharePoint
  • Proficiency in Microsoft Access, Excel, Word and Project or similar software programs to generate a variety of project reports in response to specific and varied queries.
  • Experience utilizing KMZ (Keyhole Markup Language) and/or GIS (Geographic Information Systems) Shapefiles

Hours are Monday - Friday from 8:00 a.m. – 5:00 p.m.

Right of Way Associates must possess a demanding combination of experience, training, and personality traits to be successful. They must understand legal terminology that applies to land acquisition and be able to review and create an assortment of legal documents and forms. Right of Way Associates usually come from professions that require similar multi-tasking abilities such as teaching, real estate, landman, paralegals, college graduates with degrees in business, communications, or related field, or they may have entered as apprentices to learn the business. Oral and written communication skills must be above average, as well as the ability to interpret, analyze and assimilate diverse bits of information. They must be able to understand the technological aspects of a project well enough to discuss it knowledgeably with the client and property owners. They also have additional training in database and land management software systems and/or applicable courses provided by the International Right of Way Association.

Coates is an EOE. Women, minorities, disabled persons, and veterans are encouraged to apply.

Coates Field Service is one of the nation's largest right of way consulting firms and works on behalf of energy transportation companies, pipeline companies, electric transmission companies, state and local governments, and other energy industry clients. Benefits offered.

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