Right of Way Document Specialist

A highly-motivated Document Specialist with exceptional organizational skills and attention to detail is required in an Oklahoma City, Oklahoma right of way project operations office. The successful candidate can prioritize constantly changing requirements related to matters of high confidentiality. This is a project-based position supporting many roles and projects concurrently. The successful candidate will have advanced computer literacy and be well-versed in database entry and reporting, cloud file sharing applications, and adept at producing accurate deliverables on short notice.

*Local Candidates Only. No Per Diem.*

Overview of Duties:

Reviews and checks documentation for accuracy
Scans land rights documents and posts location information to various systems
Responsible for final internal quality control of easement documents and the filing of original documents in right of way records system
Reviews legal documents to assure that all have been properly executed and notarized
Understands ROW records and percentage of ownership under easement
Review documents in an electronic environment
Executes miscellaneous ROW requests, including investigating current landowner name and contact information, easement widths, location, rights and other land rights documents
Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, and other documents correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, and restrictions
Enters data into project database(s) involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values, and other pertinent data
Reviews, interprets, selects, and scans documents for permanent storage of right of way records
Coordinates office activities with the Right of Way Associates, Right of Way Agents, other field personnel, subcontractors, landowners, clients, and vendors

Specialized knowledge/education required:

Knowledge of land and right of way acquisition processes and documentation
Intermediate to advance computer literacy, comfortable operating in a digital documents environment
Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorship, guardianship, estates, etc.
Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownership, lease payments and terms, abandonment clauses
Proficiency in Microsoft Access, Excel, Word and Project or similar software programs in order to generate a variety of project reports in response to specific and varied queries

Document Specialists typically are attorneys, paralegals, experienced land technicians, college graduates with degrees in business, communications, or related fields, land-men or former right of way and land professionals employed by pipeline, power or communication companies, engineering firms or government agencies specializing in land development. They also have additional training in database and land management software systems and applicable courses provided by the International Right of Way Association. Document Specialists must be confident in making decisions based on their combined knowledge and education. Women, minorities, and veterans are encouraged to apply. Coates is an EOE.

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